Yellow Springs
Community Information Project


Project Plan


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PLAN SECTIONS

Executive Summary

Planning Considerations
and Criteria

Project Plan

Implementation Plan

APPENDICES

A1 - CIP Proposal

A2 - CIP Budget

B - Planning Process

C - Forum Participant Survey

D - Forum Workshop Reports

E - Yellow Springs Brainstorming Session

F - CUPA External Perception Survey

G1 - Website Analysis Report of Findings

G2 - Website Analysis Appendices

H - Marketing Charette Report

I - Ideas Sort

J - Community Asset List

K - Cultural Corridor Description

PLAN IMPLEMENTATION

All of the ideas and initiatives described in this plan need to be coordinated into a time-based Implementation Plan as a first step in making them reality. A general time schedule has been developed and is presented here but more planning needs to be done to most efficiently use the resources of consultant time, volunteer time and budget finances. Thus the first step is necessarily more planning once this overall plan has been adopted.

PHASE 1 SCHEDULE

SHORT TERM INITIATIVES IMPLEMENTATION JANUARY 2006 TO JUNE 2006

Implementation Planning        NOV-DEC 05

Identify Marketing Consultant NOV-DEC 05

Create Identity Materials       JAN-MAR 06

Identify Website Consultant   NOV-DEC 05

Design/Create Website          JAN-MAR 06

Plan Information Center         MAR-JUN 06

Directed Communication of
Housing Opportunities           MAR-JUN 06

Support/Enhance Chamber
of Commerce                       JAN-JUN 06

Create Some Supplementary
Materials                            MAR-JUN 06

PHASE 2 SCHEDULE

Long Term Initiatives Implementation JUNE 2006 TO DECEMBER 2007

Information Distribution
Network                              SEP-DEC 06

Improved Signage                 SUMMER 06

Visitor Newsletter                 OCT-DEC 06

PLAN IMPLEMENTATION RESOURCES

COMMUNITY INFORMATION PROJECT BUDGET
 

2005
YEAR 1

10/3/05
YR 1 REVISE

2006
YEAR 2

2007
YEAR 3

EXPENSES

 

 

 

 

PUBLICATIONS

$400

$200

$500

$500

TELEPHONE

$600

$200

$500

$500

TRANSPORTATION

$600

$250

$600

$600

HOSPITALITY

$1,200

$1,200

$1,200

$1,000

MAILING

$600

$200

$600

$600

OFFICE SUPPLIES

$400

$250

$400

$400

PRINTING/COPYING

$5,000

$5,000

$4,000

$2,500

ADVERTISING

$1,000

$1,500

$3,000

$3,500

CONTRACT SERVICES

$18,000

$16,100

$18,000

$18,500

SURVEY

$1,200

$2,100

$1,000

$900

WEBSITE

$6,500

$8,500

$3,500

$2,000

ADM/CONTINGENCY

$500

$500

$500

$500

$36,000

$36,000

$33,800

$31,500

REVENUE
DAYTON FOUNDATION

$14,000

$14,000

$12,000

$10,000

YS COMMUNITY FNDN

$6,000

$6,000

$5,000

$4,000

ANTIOCH CO. FNDN

$6,000

$6,000

$5,000

$4,000

LOCALGOVERNMENT

$7,000

$7,000

$8,000

$9,000

TRADE ORG

$3,000

$3,000

$3,800

$4,500

$36,000

$36,000

$33,800

$31,500

 

PLAN IMPLEMENTATION PERSONNEL

  1. IMPLEMENTATION COORDINATOR

An Implementation Coordinator will be chosen to assist in implementing the plan. Duties will include:

    • Facilitating and Coordinating Materials Production

    • Communication and Liaison with Partner Organizations and the Media

    • Assist in Plan Review and Update

    • Meeting and Conference Logistics/Arrangements

    • General Plan Implementation Leadership

  1. CO-OP PERSONNEL

Website update and maintenance activities and Information Center supervision will require additional human resources on an ongoing basis. We hope to be able to find a sponsoring organization or partnership which will furnish either funds or personnel time to fulfill these requirements.

  1. VOLUNTEERS

Volunteer help has always been a part of staffing the Chamber of Commerce visitor facility. By inviting retired seniors, college interns and even high school community service students we hope that that tradition will not only be continued but strengthened.

MEASURING EFFECTIVENESS

As part of the Implementation Planning process CIP will identify milestone measurements which will be used to gauge progress and success in implementing the plan. Objective information about economic activity, demographic change and other useful parameters will be gathered periodically in cooperation with other organizations so that the information can be used not only to evaluate the CIP program but to help guide other decision makers in the community. The information will be published and distributed widely for most efficient use.

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